For small businesses

If you keep it all in your head, your business needs a system that thinks along.

For sole traders and businesses up to around twenty people, where admin happens on the side. In the evening, at the weekend, between two customer visits.

A corporation has an accounting department, an assistant and an IT team. A small business has itself. And still the same invoices, the same deadlines, the same receipts and the same contracts. IIA is built so that a single person keeps the whole company in view on one screen.

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Three everyday situations

Do you recognize yourself?

This is what daily life looks like in most small businesses we get to know. And this is how IIA changes it.

The owner manages everything themselves

How it works today

Customers, orders, staff during the day. Writing quotes, issuing invoices, sorting receipts, entering hours in the evening. Seven programs, seven logins, and the question of what is actually still open this week.

How it works with IIA

A cockpit shows every morning what is due: quotes, appointments, due invoices, missing receipts, expiring contracts. Quotes and invoices are created from the customer profile, receipts are read automatically, hours run through the time clock.

What you gain

Admin happens alongside the work, not after it. The evening is yours again.

One assistant runs the whole office

How it works today

Phone, inquiries, quotes, appointments, invoices, receipts, leave requests, and in between the boss asking where last week's quote template for the customer is. Everything runs through one person, everything sits in her head and in her folders.

How it works with IIA

Every customer has a profile with everything that belongs to it. Quotes, appointments, invoices, e-mails, notes. The boss checks for herself instead of asking. Leave and absences run through the system, not across the desk.

What you gain

The assistant works with the system instead of being the system. Knowledge stays in the company, even during leave or sick days.

Field staff are at the customer's site

How it works today

Notes on paper, photos on the phone, hours from memory. Back at the office everything gets typed up, chased and added retroactively. The quote arrives three days later because the documents first have to be pieced together.

How it works with IIA

Appointment, notes, photos and hours are captured on the phone in the customer profile. The office sees everything immediately and can write the quote while the field staff are still at the customer. The time clock runs in the browser, with project time.

What you gain

No typing up, no chasing. Quotes go out the same day, hours land in the invoice.

A working day

A day in a small business. With and without IIA.

The same day, the same tasks. The difference lies in what happens between the tasks.

Without IIA

07:30Phone: three e-mails, one inquiry, one receipt from yesterday. All later.
09:00Customer meeting. Notes on a pad, photos on the phone.
11:30In the car: going through yesterday's hours from memory so they are not lost.
13:00Office. Look for the quote template, look up prices, build the quote in Word.
15:00Invoice for last week. Piece together line items from notes and a spreadsheet.
17:00The tax advisor asks about three missing receipts. The search begins.
19:30Check who has not paid yet. Compare online banking with the invoice list.

With IIA

07:30Cockpit on the phone: the inquiry sits with the customer, the receipt is read and filed.
09:00Customer meeting. Notes and photos in the customer profile, the time clock runs with project time.
09:45Still at the customer: create the quote from the profile, line items are on file, send it.
11:30In the car: nothing. The hours are already recorded.
13:00Office. Accounting was automatically reminded to create last week's invoice, hours are ready.
13:15Receipts are complete, export for the tax advisor at the push of a button.
13:20Open items sit in the cockpit, a payment reminder is suggested.

What IIA takes off your hands

Specifically for small businesses

Not more software. Less software. These tasks run with IIA in one place instead of five programs.

Customers, contacts and inquiries in a simple CRM that needs no setup by an IT service provider.
Write quotes and invoices directly from the customer contact, with line items and prices you enter once.
Photograph and upload receipts. IIA reads them and files them with an account suggestion for the tax advisor.
Time tracking on phone or browser, with project hours that flow into the invoice. Leave and absences under Austrian leave law.
Appointments, tasks and due dates in one cockpit that shows every morning what is on today.
Automatically read mobile and internet invoices, flag contract expiries in time.

Even if you are on your own

Small businesses do not need smaller software. They need one that eats less of their time.

You start with one module and pay only for that. Not for features you will need in five years.
You do not need anyone for the setup. On request, we handle the onboarding personally with you.
Existing contacts, invoices and receipts are migrated together. You do not start from zero.
As your company grows, IIA grows with it. You do not switch systems later, you switch on another area.

For those searching

Software for sole traders and small businesses in Austria

Software for sole traders in Austria has to answer different questions than a corporate system. A one person business has no assistant, no accounting department and no IT. Yet the same deadlines, the same receipt obligations and the same contracts apply. IIA is therefore built so that a single person keeps the whole company in view on one screen: open quotes, due invoices, today's appointments, missing receipts and expiring contracts.

Anyone looking for a simple CRM for small companies today, plus a tool for writing quotes and invoices, while also collecting receipts for the tax advisor, usually runs four to eight separate programs. Each has its own login, its own data and its own bill. IIA replaces this landscape with a single business software in which all areas work on the same data.

In IIA a quote is created directly from the customer contact. Once accepted it becomes an order, an appointment and later an invoice, without entering data a second time. Open items, incoming payments and reminder deadlines are shown in the cockpit. Receipts are photographed and uploaded, read automatically and filed with an account suggestion based on your chart of accounts. At the end of the month the export for the tax advisor is produced at the push of a button instead of from a shoebox.

Companies with five, ten or twenty employees add roles and permissions, a time clock, personnel files, leave management under Austrian leave law and absence overviews. The software grows with the company. Whoever starts with one module switches on further areas later without changing systems or migrating data. On request, we handle the setup personally with you, including migration of existing contacts, invoices and receipts. No IT service provider and no project phase required.

Honestly

What IIA does not do

IIA does not replace tax advice. It prepares receipts and bookings so your tax advisor has fewer questions.
IIA does not rate providers and does not recommend tariffs. The analysis shows what you have and what it costs. What you do with that is your decision.
IIA does not guarantee savings. It guarantees overview.
IIA does not make decisions for you. It makes sure you make them with complete information.

Our packages

IIA Flow and IIA Ledger

Two packages you choose by your company's focus. Both include IIA Pulse for contacts, pipeline and activities.

IIA Flow

Team management & performance

5 users included

IIA Pulse: contacts, pipeline, activities
IIA Performance and KPI tracking
Automated e-mails and reports
Company-wide e-mail to all employees
Quote creation
Team ranking and commissions
IIA Time: 5 users included

IIA Ledger

Accounting & cost centers

3 users included

IIA Pulse: contacts, pipeline, activities
IIA Vault: budget and cost centers
Invoicing tool
BMD preparation (accounting export)
Automatic booking suggestions
Tax-relevant reports
Document storage

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FAQ

Frequently asked questions from small businesses

Is IIA also suitable for sole traders?

Yes. One person businesses and small companies in particular lose a lot of time on administration without having dedicated resources for it. You start with one module, pay only for that area and expand as your company grows. On request, we handle the setup together with you.

Do I need an IT service provider for the setup?

No. The introduction is guided by us. We migrate existing contacts, invoices and receipts together with you during onboarding and configure the modules for your workflows.

How many programs does IIA replace?

That depends on your current landscape. In practice, small businesses use IIA to cover areas for which they previously ran between four and eight separate solutions.

What does IIA cost for a small company?

Usage is based on packages that follow the areas you need. You pay only for the modules you actually use. We discuss the specific combination in the initial call.

Can I expand IIA later?

Yes. Modules can be added at any time. You do not switch systems and lose no data, because all areas work on the same data set.

Does IIA also work on the go at the customer?

Yes. Customer profile, notes, photos and quotes run on the phone in the browser, the time clock in the browser at the desktop. What field staff capture at the customer, the office sees immediately.

The fastest way to find out whether IIA fits your company is a conversation.

Thirty minutes, no obligation. Together we look at what you work with today and where most time is lost.

Book an initial call No obligation · Personal